Timetabling and Attendance Monitoring Solution - Prior Information Notice (PIN)

2024-06-13

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Published date: 13 June 2024

Open early engagement - This means that a procurement idea is currently active, it is in the early stage of development and judging interest from potential suppliers.

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Contract summary

Industry

Software package and information systems - 48000000

Location of contract

East Midlands

Procurement reference

PROC GC RFI 1255

Published date

13 June 2024

Closing date

15 July 2024

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

Timetabling and Attendance Monitoring Solution.
Closing date 15th July 2024
Prior Information Notice (PIN)

CURRENT SITUATION
The University of Derby is a vibrant and forward-thinking institution committed to providing high-quality education and research opportunities. With a history dating back to 1851, it has evolved into a modern university offering a diverse range of undergraduate, postgraduate, and research programs across multiple disciplines. The University is known for its innovative teaching methods, strong industry links, and dedication to student success. It prides itself on fostering a supportive learning environment where students are encouraged to explore their passions, develop critical thinking skills, and prepare for successful careers. Additionally, the University of Derby is renowned for its commitment to inclusivity, sustainability, and community engagement, making it a respected institution both nationally and internationally.

Currently, the University's timetabling and attendance monitoring processes are fragmented and hampered by the use of disparate and ageing systems. This disjointed setup not only leads to a subpar end-user experience but also presents significant challenges in management and efficiency.
Administrative staff face inefficiencies in managing timetabling activities, with limited integration and outdated technology, maintaining these systems becomes increasingly burdensome and resource-intensive. As a result, there is a pressing need for a comprehensive solution that can unify these processes, streamline operations, and deliver a seamless experience for both users and administrators alike.

OUR AIMS - WHAT WE WANT TO ACHIEVE
The University of Derby seeks to streamline its operations by consolidating disparate systems and integrating functionalities into a unified solution or platform. This strategic move aims to enhance efficiency, improve data accuracy, and provide a seamless user experience for students and staff alike. By consolidating, the University anticipates better data visibility, streamlined workflows, and increased productivity, ultimately enabling it to better serve its stakeholders.

WHAT WE ARE LOOKING FOR
The purpose of this RFI is to gather market information concerning potential solutions for timetabling and attendance monitoring needs of the University. The University intends to test the market to determine a suitable way forward for the University of Derby.

From the information gathered from suppliers, the university will determine the structure and planning aspects of a potential project and prepare a business case for funding. By suppliers returning responses, there is no obligation on the University to contract with any supplier.

Please follow the below link to register on our e-tendering portal, view and bid on this opportunity.

New supplier registration - https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/prospective-suppliers/