Street Lighting Repairs, Maintenance Replacement Works Contract 2014-2027 + 2 Year Extension to 2029

2024-05-30

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Published date: 30 May 2024

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Street-lighting maintenance services - 50232100

Location of contract

England

Value of contract

£450,000

Procurement reference

FDC001-DN726215-32662251

Published date

30 May 2024

Closing date

15 July 2024

Closing time

2pm

Contract start date

1 September 2024

Contract end date

31 August 2027

Contract type

Works

Procedure type

Open procedure (below threshold)

What is an open procedure (below threshold)?

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

The District Council/Overseeing Organisation manages and maintains approximately 1671 streetlight assets. The majority of the lighting stock is owned by the District Council, but 640 streetlights are managed by the Council on behalf of seven Parish Council's, and Clarion Housing Association for which services are recharged.

The District Council/Overseeing Organisation seeks to appoint a streetlight services contractor who shall be responsible for providing the inspection, maintenance, repair, modification, replacement, and upgrade of streetlight assets managed by the Council within the Fenland District in Cambridgeshire.

The contract shall include for the rectification of faults, lamp, lantern, and luminaire replacement (where applicable), lantern/luminaire bowl/lens cleaning, and streetlight replacement and/or upgrade works resulting from ad-hoc knock downs and structural or component failure and capital programmed projects.

The contractor will be required to liaise with the local energy provider and relevant land/property owners on behalf of the Overseeing Organisation to co-ordinate disconnections, service transfers and new connectivity works for the modification, replacement, or installation of new lighting apparatus.

It is anticipated that the contract will commence on or around 01st September 2024 and will end on 31st August 2027. The duration of the contract shall be for three years with an optional two one-year extensions to 2029 subject to agreement by both parties and contractor performance over the first three years.

The contract is based on undertaking routine and reactive maintenance using a schedule of rates (Priced Schedule), whereby the Overseeing Organisation pays only for the work that is undertaken by the contractor during programmed maintenance visits, or reactive attendance.

An option to extend the streetlight repairs and maintenance works contract to other District Councils within Cambridgeshire may wish to be explored during the contract period, having a shared service provider. However, this option does not currently form part of the tender document pricing and would only be considered should this approach be deemed acceptable and financially beneficial to all parties. In such an eventuality it is likely that access to the contract would be via a separate agreement between the appointed contractor and the relevant District Council. Fenland District Council would not look to administer works for third parties outside of the Fenland boundary.

Tender Return Deadline Monday 15th July 2pm
Link: https://procontract.due-north.com/Advert?advertId=12357606-651e-ef11-812b-005056b64545&fromProjectDashboard=True