TEC Partnership - Air Conditioning Service

2024-06-06

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Published date: 6 June 2024

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery - 42510000

Air-conditioning installations - 42512000

Ventilation and air-conditioning installation work - 45331200

Location of contract

DN34 5BQ

Value of contract

£0

Procurement reference

IT-399-2953-TEC-ACS-24

Published date

6 June 2024

Closing date

5 July 2024

Closing time

12pm

Contract start date

29 July 2024

Contract end date

29 July 2025

Contract type

Works

Procedure type

Open procedure (below threshold)

What is an open procedure (below threshold)?

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

Introduction
The Partnership invites all suitably equipped companies to tender for a planned preventative maintenance.
service contract for all Air Conditioning (AC) Servicing as listed in Appendix 6 Doc 3.

General Provisions  
The contract covers the provision of trained and skilled labour of the appropriate grade and trade for the different aspects of the work, in particular skilled operatives, and labour capable of carrying out all of the servicing, inspections, checks and testing, together with the ability to verify and diagnose fault conditions from the tests carried out and fully complete all certificates and record sheets for each installation.  

The Contract is to be based on a standard unit cost per site per year.  

The Contractor shall provide a full programmed maintenance regime to include checking, cleaning, and testing all of the equipment forming the Air Conditioning Systems as necessary to ensure their proper and safe operation.  

In the event that a problem which cannot be rectified during the course of the programmed service visit is discovered by the maintenance engineer, the engineer shall inform the PPM & Compliance Manager and fully complete all certificates and service record sheets for each installation before leaving the site. Within 5 working days the Contractor shall provide the with a quotation to carry out the necessary repairs so as to restore the system to full operational order.   

The successful contractor will be required to produce a life condition report of each unit within the first year. This report should be provided to the PPM & Compliance Manager.

The Partnership may not require all assets listed to be serviced and reserves the right to make the final decision on the number of assets (including new addition) it requires servicing.

Any remedial work identified will be subject to separate quotation/tenders and will be available to other contractors or organisations to quote for.