Orchard Wild Garden

2025-03-13

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Published date: 13 March 2025

Open future opportunity - This means that the buyer is not yet ready to invite bid applications but early notification has been provided and some dialogue may be possible.

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Contract summary

Industry

Leisure equipment - 37416000

Location of contract

SO45 6BZ

Value of contract

£15,000

Procurement reference

HDPCOWG25

Published date

13 March 2025

Approach to market date

13 March 2025

Contract start date

4 April 2025

Contract end date

30 July 2025

Procedure type

Single tender action (below threshold)

What is a single tender action (below threshold)?

A direct contract with a single supplier, without competition.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

Provision of New Play Area Orchard Wild Garden

Hythe and Dibden Parish Council are seeking tenders for the design, supply and install of a new inclusive play equipment at Orchard Wild Garden, Challenger Way, Dibden, Hampshire SO45 5SZ.
The Council is looking for a substantial play equipment, commensurate with the available budget of £15,000. The play equipment and the layout must be interesting, innovative and inclusive.
There is also a requirement for the play equipment to be fully accessible and fully inclusive to allow all children to play together regardless of ability.

For further information and a copy of the tender document, please contact
Leigh Morgan, Grounds & Buildings Manager, Hythe and Dibden Parish Council:
Leigh.Morgan@hytheanddibden.gov.uk Telephone 02380 841411.

Completed Tenders must be submitted no later than 12:00 noon on 4th April 2025

More information

Spend profile

This table displays the spend profile of the notice
Financial year	Budget
2025/2026	£10,000

Attachments: Advertisement for tender Orchard Wild Garden Play Area 1.pdf

Tender notice; Instructions to Tenderers Orchard Wild Garden Play Area 1.pdf

Technical specifications; Hythe and Dibden Terms and Conditions Orchard Wild Garden Play Area 1.pdf

Bidding documents; Standard Questionnaire Orchard Wild Garden 1.pdf

Technical specifications; STATEMENT OF INTENT Orchard Wild Garden 1.pdf

Bidding documents
Additional text: Hythe and Dibden Parish Council Orchard Wild Garden was installed in 2012 in partnership with NFDC following the development of Cosworth Drive development.
As part of the play area development, the community were consulted upon extensively and the play area is a result of that consultation. This play area incorporated many ideas for a more natural play area rather than the perceived normal lay out of fence and equipment. By utilising both wooden structures and modern equipment, the first natural play area in Hythe was created.
Since the play area was opened, the area has continued to evolve, however many of the more natural elements such as the wooden play equipment, the felled trees that provide climbing areas and the wooden dens have either come to the end or are coming to the end of their lifespan and as such have or will be removed shortly.
The facility is extremely popular with the community and as a result the Parish Council has committed to provide an interim refurbishment.
Experienced play area installers are invited to tender for the contract.
Hythe and Dibden Parish Council will be seeking the views on submitted designs from the community prior to accepting a tender as a first phase with phase 2 commencing 2027/28.
Tenders are thus invited for the refurbishment of the existing play area on Shore Road Recreation Ground.
Please refer to the 'site information' section of this tender for the background information for the site.
All prices to be net, excluding VAT.
A map of the location is available on request.
Please register your intention to submit a tender by sending an email to:
leigh.morgan@hytheanddibden.gov.uk to include all contact details. This will enable us to inform you of any alterations or additions to the specification.
Companies must be registered with the API (Association of Play Industries) to tender for this contract.
Please supply copies of current certificates for accreditations for the above membership plus details of any other relevant accreditations.
All interested companies will be required to complete the Tenderer Questionnaire. Failure to complete all necessary paperwork will result in your tender being excluded from the process.
A timescale for commencing this project will be agreed between Hythe and Dibden Parish Council and the chosen contractor following the award of the contract. Ideally this install will not take place during school holidays.