Village Maintenance services for Hutton le Hole

2025-01-28

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Published date: 28 January 2025

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Landscape gardening services - 71421000

Location of contract

YO62 6UD

Value of contract

£5,400

Procurement reference

HlHPC Village Maintenance 2025-26

Published date

28 January 2025

Closing date

14 February 2025

Closing time

9am

Contract start date

1 April 2025

Contract end date

31 March 2028

Contract type

Works

Procedure type

Competitive quotation (below threshold)

What is a competitive quotation (below threshold)?

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Hutton le Hole Parish Council invites tenders from suitably qualified contractors for the provision of village maintenance services to support the upkeep, cleanliness, and safety of public spaces in Hutton le Hole Village.

The contract will cover 12 months commencing on 01/04/2025, with the option of roll-over into subsequent years, at the discretion of the Parish Council.

The contractor will be required to deliver village maintenance services in accordance with the council's priorities and standards. This includes, but is not limited to:
A. Grass cutting across the village
B. Painting and maintenance of the white-painted 'bird's mouth' fencing
C. Other general repairs and caretaking duties

Interested contractors must submit a proposal that includes:
• Company details and experience in similar contracts.
• A detailed breakdown of costs, set out as an hourly cost* per each scope of work (1 each for scope of work - A, B and C) including labour, fuel, materials, and VAT (where applicable).
• Agreement to work with Hutton le Hole Parish Council to finalise a mutually convenient schedule / sequence of works.
• Evidence of insurance cover (e.g., public liability).
• References from two recent clients.

* An Hourly rate costing is a trial for 1 year, so the Council can better understand the cost of each section of work.

More information

Attachments: 1. HlH PC Caretaker Tender Document Jan 2025.pdf

Bidding documents

Tender Documents with Introduction, Scope of Work, Requirements for Work Execution, Submission requirements and instructions, Evaluation Criteria and Terms and Conditions.