Property Transformation Programme - Workplace Services Management

2024-12-04

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Published date: 4 December 2024

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Network equipment - 32420000

Network hubs - 32423000

Data equipment - 32580000

Show additional CPV codes for this notice

Compliance software package - 48170000

Project management software package - 48331000

Scheduling software package - 48332000

Contact management software package - 48333000

Facilities management software package and software package suite - 48420000

Electronic data management (EDM) - 48613000

Maintenance and repair of data network equipment - 50312300

Commercial property management services - 70332200

Supervision of project and documentation - 71248000

Technical support services - 71356300

Analysis services - 71620000

IT services: consulting, software development, Internet and support - 72000000

Compliance software development services - 72212170

Project management software development services - 72212331

Data security software development services - 72212732

Project management consultancy services - 72224000

System quality assurance planning services - 72224200

System quality assurance assessment and review services - 72225000

Helpdesk and support services - 72253000

Data services - 72300000

Data-processing services - 72310000

Data storage services - 72317000

Facilities management services involving computer operation - 72514100

Facilities management services for computer systems development - 72514200

Facilities management services for computer systems maintenance - 72514300

Computer audit and testing services - 72800000

Computer back-up and catalogue conversion services - 72900000

Performance review services - 79313000

Business and management consultancy and related services - 79400000

Business and management consultancy services - 79410000

General management consultancy services - 79411000

Procurement consultancy services - 79418000

Management-related services - 79420000

Project-management services other than for construction work - 79421000

Location of contract

North East, North West, East Midlands, West Midlands, East of England, South East, South West, Scotland, Wales

Value of contract

£340,000,000

Procurement reference

tender_466803/1431156

Published date

4 December 2024

Closing date

17 January 2025

Closing time

12pm

Contract start date

1 July 2026

Contract end date

1 July 2031

Contract type

Service contract

Procedure type

Competitive procedure with negotiation (above threshold)

What is a competitive procedure with negotiation (above threshold)?

Anyone may ask to participate, but only those who are pre-selected will be invited to submit initial tenders and to negotiate.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

The Ministry of Justice (MoJ) wishes to award a contract for the provision of Workplace Services Management (WSM) as part of the Property Transformation Programme (PTP).

The Workplace Services Management (WSM) Contractor is a new role that will support the MoJ to effectively monitor and report on the delivery of services across the Buyer Premises. The WSM will ensure that the Property Directorate has the required functions and capabilities in place to support the commencement of services under the new total facilities management (TFM) contract(s) from October 2026.

Workplace Services Management will be a managed service that provides the following key capabilities: 

 

Integrated Digital System and management of a Common Data Environment 

Performance Management, Analysis and Reporting 

Innovation, technology and data 

Workplace Support Services 

Assurance and Compliance 

Contingency Planning and Disaster Recovery 

Asset Management 

Sustainability and Social Value  

Projects and Project Management 

PTP (of which Workplace Services Management is part) is planning to transform FM across the full HMPPS estate, which includes Prison, Probation and HMPPS Premises. PTP may also be rolled out to any other MoJ estate, including potentially HMCTS estate in future.   The role of the WSM Contractor will therefore be required to support any and all such estate. The Authority intends to award the WSM Contract in November 2025, with an expectation of an In Service Date of July 2026. These dates are indicative.

The Contract will have a five (5) year Initial Term from the WSM In Service Date (ISD) (therefore excludes the Mobilisation Period between the Effective Date and the ISD), with the option to extend beyond the end of the Initial Term for a further period of up to two (2) years, in increments at the Authority's sole discretion. The extension option is exercisable at the Authority's sole discretion.

More information

Additional text: MoJ is using AWARD® for on-line electronic interaction for the Procurement. All communications linked with the WSM Procurement, including Clarification Questions, will be sent through and recorded by AWARD®.

The AWARD® website address for this project is: Sign in to AWARD - Property Transformation Programme (commercedecisions.com).

To participate in this Procurement, potential suppliers must:

Email: ptp@justice.gov.uk providing the email contact details of two people per potential supplier.

MoJ will issue a non-disclosure agreement (NDA) via Adobe Sign for the potential supplier to sign.

Once the NDA is signed by both the potential supplier and the Authority, AWARD® user accounts will be created for the email addresses provided. Each potential supplier is limited to only two (2) AWARD® user accounts.

Potential suppliers who were involved in the WSM pre-tender market engagement (PTME) (advertised through the notice at IV.2.1) may have already signed an NDA (this was required to access draft procurement documents). Those potential suppliers will not be required to sign a further NDA as that NDA will apply also to the WSM Procurement. Suppliers will still need to email ptp@justice.gov.uk if they wish to participate in the procurement.

For any new users login details will be forwarded from AWARD® via e-mail. To access the AWARD® system, a user will need to read and accept the terms and conditions for the usage of AWARD®, and confirm the same.

For all queries relating to AWARD® user accounts, including login, access issues and the overall functionality and operation of AWARD®, please refer to the AWARD® website at: https://help.commercedecisions.com; this web link will enable you to obtain online help with the application and provide you with current helpdesk contacts

Additional information can be obtained from: the above mentioned address
 
Tenders or requests to participate must be submitted electronically via AWARD as mentioned above.