Grounds Maintenance Contract 2025-2030

2024-12-24

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Published date: 24 December 2024

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Horticultural services - 77300000

Location of contract

East Midlands, East of England

Value of contract

£40,000

Procurement reference

Raunds Town Council

Published date

24 December 2024

Closing date

31 January 2025

Closing time

12pm

Contract start date

1 April 2025

Contract end date

31 March 2030

Contract type

Service contract

Procedure type

Open procedure (above threshold)

What is an open procedure (above threshold)?

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

Raunds Town Council is inviting qualified contractors to tender for a comprehensive grounds maintenance and associated services contract. The five-year contract will commence on April 1, 2025, and end on March 31, 2030.

Scope of Work:

The successful contractor will be responsible for maintaining the town's open spaces, including:

Recreation grounds and sports pitches.
Play areas and cemeteries.
Regular litter picking and bin emptying.
Detailed specifications, including area maps and task requirements, are outlined in the tender documentation. Work will include:

Grass Cutting: To maintain specified grass areas to standards described, with schedules varying from 7 to 16 cuts annually depending on location.
Hedge Cutting: Two cuts annually for most areas during the approved period (September to February).
Litter Management: Regular litter picking and bin emptying, with specific frequencies assigned per location.
Pesticides and Weed Control: Application of herbicides and other treatments in specified areas.
Miscellaneous Tasks: As needed, including tree work, grave maintenance, and leaf clearance.

Evaluation Criteria:
Tenders will be evaluated based on:

Cost (60%): Fixed annual pricing submitted via the supplied Excel workbook.
Quality (40%): Technical merit, environmental considerations, cost-effectiveness, local knowledge, and company credentials.

Submission Requirements:
Tender submissions must include:

A covering letter introducing the company.
Completed pricing schedule.
References, preferably from other local authorities.
Public and employer liability insurance certificates.
Health and safety policies, including risk assessments and method statements.

Key Deadlines:
Opening Date: December 24, 2024
Submission Deadline: January 31, 2025, by 5:00 PM
Contract Award Notification: February 12, 2025
Contract Start Date: April 1, 2025

Additional Information:
The successful contractor must comply with all legal health and safety requirements and maintain high-quality standards.
There will be no changes to the agreed rates during the contract term.

For further details or to arrange site visits, contact the Town Clerk at clerk@raunds-tc.gov.uk or 01933 622087.