Christmas Lights 2025 - 2027 (3 years) - Loughton Town Council

2025-01-23

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Published date: 23 January 2025

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Electrical machinery, apparatus, equipment and consumables; lighting - 31000000

Installation services (except software) - 51000000

Location of contract

IG102QZ

Value of contract

£61,000 to £61,200

Procurement reference

KP-CL-20252027

Published date

23 January 2025

Closing date

28 March 2025

Closing time

5pm

Contract start date

31 May 2025

Contract end date

31 January 2027

Contract type

Service contract

Procedure type

Open procedure (below threshold)

What is an open procedure (below threshold)?

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

Following completion in 2024 of their existing contract, Loughton Town Council are inviting fully qualified specialist contractors to tender for a three-year contract term for the hire supply; installation; on-going service / testing; removal; storage; and transportation of their town seasonal Christmas lights. There are also currently string lights situated in the two trees to be dressed, which will need dismantling and the trees redressed as part of the overall street scene design.
There are three locations in Loughton to be decorated, which are:

• Loughton High Road
• The Broadway
• Old Station Road

Site visits are strongly recommended to help visualise specification requirements. Our Services Manager is happy to facilitate these and can be contacted on the phone number or email address above. Visual images are required as part of the tender process to assist Councillors when considering and selecting their chosen design / supplier.

The design needs to incorporate the columns; two trees; and a display feature in The Broadway, all as listed in Appendix A, and should include a mixture of braids and motifs. The Forest Hall and Kings Green trees will need existing string lighting removed and replaced with a new design.

All lights are to be LED and static (not flashing). There will be no daily light up times required. The lights do not have a formal switch on event, but will be turned on at the agreed date each year and left on until after the festive season. They will then be dismantled on an agreed date each year, transported and stored by the contract provider.

All columns are power sourced. The Forest Hall tree is power supplied by the nearest column. The tree at Kings Green will require the electrical installation to be tested.

A display piece / décor is required above the entrance to Bricklamps Path in the Broadway, Debden. This has previously been a c5 metre centre piece with surrounding lights.