Refurbishment and Repairs to Vacant Properties (Voids)

2024-07-12

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Published date: 12 July 2024

Last edited date: 4 December 2024

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Fitted kitchens - 39141400

Construction materials and associated items - 44100000

Construction work - 45000000

Show additional CPV codes for this notice

Building services - 71315000

Mechanical and electrical engineering services - 71334000

Environmental decontamination services - 90722200

Location of contract

SN1 2JH

Value of contract

£17,787,418

Procurement reference

SWINDON001-DN753779-48510182

Published date

12 July 2024

Closing date

7 January 2025

Closing time

12pm

Contract start date

2 June 2025

Contract end date

1 June 2028

Contract type

Service contract

Procedure type

Open procedure (above threshold)

What is an open procedure (above threshold)?

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of refurbishment and repairs to vacant properties (Voids) from the Council's housing stock as properties are vacated. The Council has a housing stock of approximately 10,500 properties across the Borough, of which approximately 600 properties are void each year. Vacant properties may require refurbishment, general maintenance, repair and or improvements to return them for re-letting in line with Swindon's Re-let Standard.

The works can range from minor repairs to major capital works requiring full property renovation, depending on the age of the property and condition upon return. The contract will also include refurbishment works to properties purchased by Swindon Borough Council on the open market to add to the Council's housing stock, to ensure these meet the necessary standards to enable letting by the Council.

The estimated number of properties included in this contract will be 390 to 480 per year, divided between two Lots, with one Contractor appointed to each Lot. Lot details are summarised here, with additional details provided in the tender documents:

Lot 1: Provision of the services described to properties in north (excluding Stratton area) and west Swindon (SN5 postcode). Approximately 4,602 in-scope properties are located in the Lot 1 area, and the Council estimates that approximately 200 to 250 properties will be included in this Lot per annum. The volume is expected to increase year on year, as described in the procurement documents. The estimated value of Lot 1 over four years is £9,249,458, based on estimated values of £1.7m to £2.4m per year.

Lot 2: Provision of the services described to properties in south Swindon and the Stratton area. Approximately 4,195 in-scope properties are located in the Lot 2 area, and the Council estimates that approximately 187 to 230 properties will be included in this Lot per annum. The volume is expected to increase year on year, as described in the procurement documents. The estimated value of Lot 2 over four years is £8.537,961, based on estimated values of £1.6m to £2.2m per year.
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The contract form for both Lots will be the JCT Measured Term Contract.
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The NHF Schedule of Rates will be used (v8.1).
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The initial contract term will be three years, with an optional one year extension.