Parish Grass Cutting and Landscape Management Maintenance Contract

2025-02-03

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Published date: 3 February 2025

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Grounds maintenance services - 77314000

Sports fields maintenance services - 77320000

Hedge trimming - 77342000

Location of contract

GL16 8BQ

Value of contract

£1

Procurement reference

CTC/05

Published date

3 February 2025

Closing date

5 March 2025

Closing time

12pm

Contract start date

1 April 2025

Contract end date

31 March 2027

Contract type

Service contract

Procedure type

Open procedure (below threshold)

What is an open procedure (below threshold)?

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

Submissions in paper format to Coleford Town Council office:
4, Mushet Walk, Coleford GL16 8BQ

Schedule of Tasks

Based on the Landscape and Ecological Management Plan (LEMP)
and Landscape Management and Maintenance Plan (LMMP)

Grass cutting
Cutting across the growing season, to maintain a length of grass in accordance with the LMMP, strimming grass in front of fences and around trees prior to mowing, removal of arisings and clearing of pathways of arisings, plus annual weed control using a non-toxic, insect-friendly weed killer at 6 sites:
• Copley Drive
• Forest Road
• Foxglove Way
• Old Station Way
• Sylvan Close
• Walnut Close

Make fortnightly site inspections of all 6 sites for any damage, or changes in condition of vegetation, reporting any issues to the council office. Annually reseed any damaged areas of grass using appropriate grass seed.

Playing field management
Care of the King George V playing field, Victoria Road GL16 8DS, including:
• Weekly site inspection for any damage, or changes in condition of vegetation, reporting any issues to the council office
• Cutting across the growing season, to maintain a length of grass in accordance with the LMMP, strimming grass around the trees and in front of the fence, and removing all arisings
• Treatment of the playing field to allow year-round sports use, including aeration, scarifying, slitting, fertilising, and reseeding with appropriate seed
• Spot treatment of any invasive weeds with a non-toxic, insect-friendly weed killer
• Annual cut of two sides and top of the boundary hedge
• Annual removal of woody weeds such as brambles from within the boundary shrub planting.

Hedge Trimming & Shrub Pruning
Twice yearly maintenance of soft landscaping at 4 sites, pruning according to species and removing woody weeds such as brambles, and removal of arisings:
• Copley Drive
• Forest Road
• Foxglove Way
• Sylvan Close

Footpath verges and hedge management
Cut back the grass verges at six footpaths annually in the autumn, together with any overgrowing hedges:

9. Fryers Walk - joins up with footpath no.1 Mary's Lane
17. Behind Coombs Park - joins footpath no. 6.
26. Whitecliff House to Rock Lane
28. Path from Whitecliff lime kilns to Buchanan fields
29. Buchanan fields to end of Scowles Road
30. Joins with footpath no. 28 at Lime Kilns to behind Galder