Offsite Document Storage

2025-02-03

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Published date: 3 February 2025

Last edited date: 3 February 2025

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Document management system - 48311100

Documentation services - 79131000

Location of contract

South East

Value of contract

£300,000 to £400,000

Procurement reference

https://secure.sourcedogg.com/profile/676e86f0-50b5-4563-b7b6-529dcfeb28b7/requests/64929

Published date

3 February 2025

Closing date

3 March 2025

Closing time

12pm

Contract start date

31 August 2025

Contract end date

1 September 2027

Contract type

Service contract

Procedure type

Open procedure (above threshold)

What is an open procedure (above threshold)?

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Currently, TCE maintains two separate storage contracts. Legal documents, including leases, licenses, and statutory declarations for our assets, are stored with one provider under a specific contract ending 6 July 2025.

Meanwhile, our paper policy and correspondence files are stored with a different provider under a separate contract ending 19 October 2025.

We now require a single contract with one supplier ('the Supplier') to provide all three services. This approach is expected to enhance efficiency and reduce costs.