Social Housing Grounds Maintenance re-procurement

Published date: 24 September 2024

Contract summary

Industry

Horticultural services - 77300000

Location of contract

Yorkshire and the Humber

Value of contract

£1,200,000

Procurement reference

TEC-PFH 2409

Published date

24 September 2024

Approach to market date

24 September 2024

Contract start date

1 April 2025

Contract end date

29 March 2030

Procedure type

Open procedure (above threshold)

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

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Description

Introduction
Tectum Procurement have been appointed by Pickering and Ferens Homes to manage the re-procurement of their Grounds Maintenance (GM) contract by way of an Open Procedure as defined under the PCR2015.
The Contracting Authority for this opportunity is Pickering and Ferens Homes Trustee Ltd (CRN 13968187), a not-for-profit Registered Provider of Social Housing (A4020). For the purposes of the PCR2015, the Contracting Body is deemed to be a Body governed by Public Law.

About Pickering & Ferens Homes (PFH)
PFH's origins lie with the philanthropic activities of 2 prominent Hull businessmen - Christopher Pickering and Thomas Ferens.
Over 100 years ago and completely independent of each other, the two men set up Trusts and funded the construction of almshouses across Hull and the East Riding.
The two Trusts formally merged in 1992 and became 'Pickering and Ferens Homes' Housing Association.
In line with their charitable objectives PFH provide accommodation and accompanying services predominantly for residents aged over 60 years old.

The Opportunity
High quality GM services are of great importance to PFH's residents, and we have recently worked with our residents to review the service and codesign the specifications and standards our residents want for the future. PFH are excited to bring this opportunity to market and are specifically looking for longer term partners with whom we can form a positive and collaborative working relationship to deliver that consistent, high quality resident focused grounds maintenance service. For this call to competition, we especially welcome interest from Micro Businesses and SME's.
PFH have ambitions to build more homes in the local area, meaning that over time this opportunity will grow in value as the association grows.
PFH wish to procure GM services to cover 1453 properties across 46 sites located within Kingston-Upon-Hull and the East Riding of Yorkshire. The current contract, which expires in March 2025, is packaged as a single lot, however once the GIS project has completed, a decision will be taken on how many lots the new contract should consist of. The contract term is set at five years comprising an initial 3-year term with an optional 2-year extension, but PFH are currently considering the possibility of a longer contract.
There are no obligations under either Section 20 of the Landlord & Tenant Act 1988 or TUPE.
A GIS mapping exercise is currently underway to quantify the exact scale and scope of the GM requirements.

The purpose of this notice
This is a future opportunity notice, it is not an invitation to tender, that will follow in approximately 10 weeks. The purpose of this notice is to give interested parties the opportunity to register to participate in market engagement prior to the publication of the Open Procedure and to provide sufficient notice for interested parties to ensure that they have sufficient resource to respond to the call to competition when published.

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More information

Spend profile

This table displays the spend profile of the notice

Financial year	Budget
2025/2026	£200,000