Published date: 31 January 2025
Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.
Watch this notice
Print this notice
Closing: 5 March 2025, 12pm
Contract summary
Industry
Industry specific software package - 48100000
Location of contract
North West
Value of contract
£1,000,000 to £8,000,000
Procurement reference
UKBB0020
Published date
31 January 2025
Closing date
5 March 2025
Closing time
12pm
Contract start date
24 October 2025
Contract end date
24 October 2030
Contract type
Supply contract
Procedure type
Competitive procedure with negotiation (above threshold)
What is a competitive procedure with negotiation (above threshold)?
Anyone may ask to participate, but only those who are pre-selected will be invited to submit initial tenders and to negotiate.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
UKB (www.ukbiobank.ac.uk) is a company limited by guarantee and a registered UK charity established by its two founding funders: the Medical Research Council and Wellcome. It is a large-scale biomedical database and research resource containing genetic, lifestyle and health information from half a million UK Participants. UKB is globally accessible to approved researchers undertaking health-related research that is in the public interest.
UKB is inviting requests to participate in its procurement for the design and implementation of the Systems, data migration from existing legacy systems, testing, commissioning, training, hypercare support and, if required by UKB, the provision of consultancy services in relation to the Systems on an ad hoc basis. UKB envisages that its requirements can be met and the Systems can be delivered through a combination of commercial-off-the-shelf (COTS) software packages managed through configuration, and complemented by bespoke services. UKB requires a licence and standard support services for any COTS software. This will either be included as part of the contract with the successful tenderer or through an additional contract between UKB and the COTS vendor.
The Systems will be required to support UKB laboratory operations when they move to a new purpose-built facility in the City of Manchester in the North West of England in 2026, UKB expects to take ownership for ongoing delivery of the Systems on completion of the phased implementation and will require the Service Provider to collaborate closely with the UKB technical team to ensure a successful implementation and hand-over. The current Laboratory Information Management System data stored in the legacy systems is approximately 110GB across over 160 tables. The Systems must be capable of managing 30 million samples in the near term and have the capacity to expand to accommodate 60 million within the next 15 years.
NOTE: In order to request to participate in this contract opportunity, interested organisations must complete and submit a response to UKB's selection questionnaire by the deadline stated in Section IV.2.2. UKB will then undertake a shortlisting process and shortlist successful candidates, as set out in Section II.2.9, to be invited to the tender stage of the procurement process. UKB reserves the right to invite the fourth ranked candidate through to the tender stage of the procurement if its score at the selection questionnaire stage is within 5% of the third ranked candidate. It is not envisaged that there will be any down-selection of tenderers during the tender stage of the procurement although UKB reserves the right to do so. Details of the envisaged tender stage process is set out in a draft Invitation to Negotiate provided as part of the procurement documents.
To access the procurement documents, please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=233323.
More information
Additional text
-
UKB reserves the right to discontinue or delay the procurement process and may decide not to award a contract as a result of this call for competition. UKB shall not be liable for any costs or expenses incurred by any organisation in considering and/or responding to the procurement process. Tenders and supporting documents must be priced in pounds sterling and all payments made under the contract(s) will be in pounds sterling, unless otherwise advised.
The estimated contract value for the purchase of the Systems and the provision of services as set out in this Contract Notice and for the duration described at Section II.2.7 may be in the range of [1 - 8 million GBP]. Initial work done by UKB indicated that its requirements might potentially be delivered by a wide range of solutions with differing levels of reliance on existing COTS software packages ("Buy") and the development of bespoke software ("Build") which explains the very broad range in the estimated contract value. However, UKB's expectation is that the System can be delivered through a combination of COTS software packages managed through configuration, and complemented by bespoke services (i.e. with greater emphasis on "Buy" relative to "Build") and therefore anticipates that the estimated value will be towards the lower end of this range.
The duration set out at Section II.2.7 is the estimated duration of the contract and is subject to a number of milestones being achieved.
UKB will incorporate a standstill period at the point the decision in relation to the award of the contract(s) is notified to bidders. The standstill period, which will be a minimum of ten (10) calendar days, provides time for unsuccessful bidders to lodge an appeal in regards to the award decisions, before the contract(s) are entered into.
How to apply
Follow the instructions given in the description or the more information section.
About the buyer
Contact name
Andrea Howard
Address
Unit 1-2, Spectrum Way
STOCKPORT
SK30SA
England
Telephone
07824509469
Email
andrea.howard@ukbiobank.ac.uk
Is there anything wrong with this page?