Project Management re. Brooksby Building BACS additional works

2024-11-08

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Published date: 8 November 2024

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Construction project management services - 71541000

Project management consultancy services - 72224000

Location of contract

GU24 0NF

Value of contract

£90,000 to £100,000

Procurement reference

Brooksby/PM/2024

Published date

8 November 2024

Closing date

3 December 2024

Closing time

12pm

Contract start date

8 January 2025

Contract end date

31 March 2025

Contract type

Service contract

Procedure type

Open procedure (below threshold)

What is an open procedure (below threshold)?

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

The contract is for a single supplier to provide Project Management in relation to the Project Management Brooksby Building BACS additional works Project at The Pirbright Institute, Ash Road, Pirbright, Surrey, GU24 0NF.

The Brooksby Building at The Pirbright Institute (Pirbright) will be a high containment large animal facility for work on high consequence pathogens such as foot-and-mouth diseases virus (FMDV), when fully operational in 2026.

As part of the post-construction 'Day 2' works there is a requirement to carry out additional works to the Building Automation and Control System (BACS) within the Brooksby Building to ensure it is fully aligned with the primary system used across the rest of the Pirbright site.

The following packages of work have been funded and will be procured by Pirbright, with technical support from the Project Manager, and will require on-site project management to ensure all interdependencies, risks and issues are managed appropriately for the duration of the project:

• Recategorisation of BACS alarms to align with Pirbright site standard and integration to Pirbright Alarm Management System (AMS) of all BACS alarms within Brooksby (Work Package 1)
• Provision, installation, testing and commissioning of an additional 140 no. (approx.) BACS Input/Output Alarm Points (Work Package 2)

The Scope of Services for this contract is as follows:

- Full Project Management to include:
- Management of programme for packages of work listed above
- Management of sub-contractors, these will be appointed directly by The Pirbright Institute
- Management of interdependencies
- Principal point of contact for the project, liaising with internal and external stakeholders as required
- Reporting: Production of Project Highlight Report on a monthly basis, on Pirbright template document
- Responsible for ensuring project benefits are realised
- Management of project budget
- Responsible for monthly cashflow forecast reporting
- Proactive management of project risks and issues, owner of Project Risk Register and Issues Register
- Regular site attendance to ensure project is progressing as per programme
- Quality Assurance
- Site attendance at monthly Project Board meetings
- Handover of all documentation in line with Pirbright Project Information File (PIF) structure. A Sample PIF is attached in Appendix E1B.

More information

Attachments: ITT - Project Management Brooksby Building BACS additional works.docx

Bidding documents; Appendix A - Supplier Pre-Qualification Questionnaire.docx

Bid submission documents; Appendix B - Brooksby PM - Scoring Matrix.xlsx

Evaluation criteria; Appendix C - Pricing Schedule.xlsx

Bid submission documents; Appendix D - PSC4 Contract Data.docx

Contract draft; Appendix D - PSC4 Contract Data Schedule 1 - Z Clauses.docx

Contract draft; Appendix E - SCOPE OF SERVICES Brooksby BACS Project Management Phase 2 - Nov 2024.docx

Technical specifications; Appendices E1 A-E.zip

Technical specifications; Appendix F - Form of Offer.docx

Bid submission documents; Appendix G - The Pirbright Institute's use of animals in research.pdf

Bidding documents

How to apply

Follow the instructions given in the description or the more information section.

About the buyer

Address

Pirbright
WOKING
GU240NF
England

Email

Procurement.Department@pirbright.ac.uk

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