Published date: 2 October 2024
Last edited date: 27 November 2024
Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.
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Closing: 7 January 2025, 12pm
Contract summary
Industry
Grounds maintenance services - 77314000
Location of contract
PO1 2AL
Value of contract
£675,000 to £1,821,399
Procurement reference
IT-26-4978-P00004978
Published date
2 October 2024
Closing date
7 January 2025
Closing time
12pm
Contract start date
1 April 2025
Contract end date
31 March 2028
Contract type
Service contract
Procedure type
Restricted procedure (above threshold)
What is a restricted procedure (above threshold)?
A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Portsmouth City Council (the 'Council') is inviting expressions of interest from suitably qualified and experienced suppliers to provide grounds maintenance services at Lakeside North Harbour, Portsmouth, PO6 3EN on a partner supplier term contract basis.
The Council envisages contract award will be on Monday 10th February 2025 with contract commencement taking place on Tuesday 1st April 2025. The initial contract term will be for 3 years with possibility of extending the term by a further 4 years in increments to be agreed, subject to the agreement and performance of both parties. The form of contract used will be the Council's standard terms for the supply of services amended to take account of contract specific requirements and service levels.
The estimated annual value of the contract for delivery for core services is £235,000. The council is ideally seeking to deliver a saving through this procurement process and as a minimum avoid any cost increases which could impact upon tenant revenues. The Council is therefore setting a fixed cap of no more than £235,000 per annum that suppliers shortlisted to tender must meet or beat for their bid to be considered. The value of the contract may be adjusted annually to take account of inflation in line with the relevant rate of CPI (Consumer Price Index).
Additional non-core activities and minor project works may also be let via the contract at the option of the Council. The value of the additional activities and project work could equate to an additional £10,000 - £20,000 per annum, although no guarantee of further work can be provided. The total contract value for the 3-year contract including for inflation in line with current CPI projections of approx. 2%, and inclusion of additional non-core activities and project work, could equate to £749,798, increasing to £1,821,399 if the contract is extended to the maximum term of 7 years.
The Council will run the procurement process in accordance with the 'Restricted Procedure' as set out within the Public Contracts Regulations (2015) in line with the procurement timetable set out below:
- ITT and final procurement documents published on Intend - Wednesday 27th November 2024
- Site Tour and Bidders Briefing - Monday 9th December 2024 at 10:30
- Tender Clarification deadline - Monday 16th December 2024
- Tender return deadline - Tuesday 7th January 2025
- Notification of preferred bidder - Monday 27th January 2025
- Standstill Start - Tuesday 28th January 2025
- Standstill finish - Thursday 6th February 2025
- Contract award - Friday 7th February 2025
- Contract commencement - Tuesday 1st April 2025
All requests for clarification must be made via InTend correspondence.
How to apply
Follow the instructions given in the description or the more information section.
About the buyer
Contact name
Procurement Service
Address
Guildhall Square
Portsmouth
Hampshire
PO1 2AL
United Kingdom
Telephone
023 9268 8235
Email
procurement@portsmouthcc.gov.uk
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