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2025-04-07

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Procurement Process

IC - Individual contractor

Office

UNDP-PHL - PHILIPPINES

Deadline

21-Apr-25 @ 07:00 AM (New York time)

Published on

07-Apr-25 @ 12:00 AM (New York time)

Reference Number

UNDP-PHL-00686

Contact

UNDP Procurement Philippines Philippines - procurement.ph@undp.org

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-PHL-00686, following the instructions in the user guide.

Introduction

Country: Philippines

Description of the Assignment:

A. Project Title: PPG GBFF - Philippines Biodiversity Financing Program

B. Project Description

The objective of the GBFF PPG is to develop the project concept into a full project: Biodiversity Financing Program. As described in the project concept (PPG Request), this project aims for Philippines to increase public and private sector biodiversity/nature-positive investments through the implementation of the National Biodiversity Finance Plan to support the accelerated achievement of the Kunming Montreal-Global Biodiversity Framework (KM-GBF) aligned Philippine Biodiversity Strategy and Action Plan (PBSAP) targets.

This project will address the following problems:

Weak institutional capacities to undertake resource mobilization and facilitate partnerships for increased biodiversity financing in support of the implementation of the National Biodiversity Finance Plan;

Low public and private sector investments for biodiversity financing resulting from non-biodiversity management spending priorities;

Biodiversity/nature positive investments not benefitting Indigenous Peoples and Local Communities (IPLCs);

Increasing harmful subsidies in the different sectors, specifically the agriculture sector, with negative biodiversity impacts; and

Limited stakeholder participation (local governments and the private sector) in projects that encourage biodiversity /nature positive investments.

The project aims to increase public and private sector investments for the accelerated implementation of the National Biodiversity Finance Plan by sustaining, expanding and replicating biodiversity (BD) finance solutions that have been introduced by the Biodiversity Management Bureau (BMB), with support from UNDP’s Biodiversity Finance Initiative (BIOFIN). It will directly support the pre-identified strategies and financial solutions (including OECM financing and BSAPs financing) in the draft NBSAP and associated Financing Plan.

The following information is to be consulted as background for the GBFF PPG phase:

PPG request technically cleared by GEF CEO;

Comments from internal light risk screening of PISC submission and PPG request

Comments from GEF Secretariat

GBFF CEO Endorsement Request Form and associated guidance included therein

UNDP policies and procedures

UNDP-GEF guidance notes on GEF project development (which will be provided by the RTA) and

GEF polices on: Project Cancellation; Fee Policy for GEF Partner Agencies; Project and Program Cycle; and Minimum Fiduciary Standards for GEF Partner Agency (in particular sections dealing with the required separation of oversight and execution support services).

The final outputs of the GEF PPG are:

UNDP-GEF Project Document (ProDoc);

Mandatory annexes to the ProDoc;

GBFF CEO Endorsement Request; and

Validation Workshop report (This is mandatory for moderate, substantial and high-risk projects)

C. Objectives and Scope of Work

To reach the above-mentioned GBFF-PPG objectives, a series of GBFF PPG Team meetings; stakeholder consultation workshops; national government and other relevant partners virtual meetings will be conducted.

UNDP seeks to engage a qualified workshop/event documenter to deliver key tasks in the following areas:

Team Meetings/Workshops/Event Proper:

Document substantive discussions and ensure that inputs, queries, comments, and elaborations on workshop outputs are covered;

Capture and summarize action points discussed and agreed upon;

Ensure that gender-related issues and concerns are captured in the documentation; and

Ensure that high resolution photos are integrated into the narrative with appropriate captions, according to programme segments or sequence of events.

Post-event Workshop:

Lead the drafting and finalization of the workshop documentation reports;

Capture and summarize action points discussed and agreed upon;

Ensure that gender related issues and concerns are captured in the documentation;

Ensure that high resolution photos are integrated into the narrative with appropriate captions, according to programme segments or sequence of events;

Consolidate and save reports, presentations, workshop outputs, and photos at:

Submit the draft documentation reports 5 working days after each workshop and incorporate comments, feedback, inputs, or changes from UNDP; and

Submit the final documentation reports 2-3 working days after receiving feedback from UNDP.

Qualification of the Consultant
Education
Bachelor’s degree in communication, development, or related areas
Experience
At least 3 years of professional experience in documenting workshops/events related to climate and/or development programmes or projects
At least 1 year of documentation work experience with UNDP or other UN agencies and various stakeholders in the Philippines, including national government agencies, private sector, civil society organizations, etc.
At least 2 sample documentation reports of workshops and/or other similar events organized UN Offices and/or other government agencies, multilateral organizations/NGOs.
Language
Excellent verbal and written skills in English and Filipino (must be indicated in the CV)
Period of assignment/services: 16 days within a period of three months

Proposal should be submitted directly in the portal no later than indicated deadline.
Any request for clarification must be sent in writing via messaging functionality in the portal. UNDP will respond in writing including an explanation of the query without identifying the source of inquiry.

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Women, individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Documents : Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)

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