Windlesham Parish Council Festive Lights Trees

2025-04-04

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Published date: 4 April 2025

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Electrical machinery, apparatus, equipment and consumables; lighting - 31000000

Street-lighting equipment - 34928500

Installation services of electrical equipment - 51110000

Show additional CPV codes for this notice

Event services - 79952000

Location of contract

South East

Value of contract

£18,000 to £60,000

Procurement reference

WPC XMAS 25

Published date

4 April 2025

Closing date

16 May 2025

Closing time

2pm

Contract start date

1 November 2025

Contract end date

31 January 2028

Contract type

Works

Procedure type

Open procedure (below threshold)

What is an open procedure (below threshold)?

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Windlesham Parish Council is seeking contractors to provide Christmas trees and lighting for three distinct locations: Bagshot, Lightwater, and Windlesham. To accommodate local preferences and logistical considerations, this tender is divided into three lots. Suppliers may submit bids for one, multiple, or all lots. Each lot will be evaluated independently, and contracts may be awarded separately.
The selected contractor must be able to supply, install, and remove all festive lights, as well as supply and install Christmas trees and tree lights. In the event of an emergency, the contractor must be able to attend the site within two hours. For all other call-outs, attendance is required within 24 hours.
For further details, please refer to Appendix 1, which provides detailed information on requirements, and Appendix 2, Standard Selection Questionnaire which must be completed and submitted alongside your tender application. Please note that you must answer all questions in parts, 1, 2, and 3.
To be considered, interested contractors must demonstrate a proven track record, supported by evidence of previous or current similar projects. Applicants must also provide at least one relevant reference and a copy of valid insurance, including public liability insurance of £10 million, a risk assessment, and a HERS certificate with their application.
Contractors who meet these requirements are invited to complete the attached tender spreadsheet and submit an estimated cost breakdown for 3 consecutive years. Contractors should be aware that the Council reserves the right to not award the contract or alternative to award the contract by lot, for either 1, 2 or 3 years.